2 Family Child Care Tax Workbook and Organizer
the Food Program), you might skip the Tax Organizer completely and just use the Tax
Workbook. The Tax Organizer worksheets help you record and organize all your business income
and expenses. Once you fill in the information, the Tax Organizer provides specific
directions about where to enter each line on your tax forms. After you complete the Tax
Organizer, tear it out of this book and save it with your other tax records. Since the tax
laws and forms are always changing, this Tax Organizer applies only to the year 2013;
don’t use it for any other year.
The Tax Workbook
The second section of this book is the Tax Workbook, which is designed to guide
you line by line through the key tax forms you need to file for your business. For each
form, it’s important to read the instructions carefully and take the time to understand
the rules. Most of the tax issues covered in this book are discussed in more detail in the
Family Child Care Record-Keeping Guide. If any of your tax-preparation questions aren’t
addressed in this book, you can refer to the Record-Keeping Guide or my blog (www.tom
copelandblog.com), or you can contact the IRS (www.irs.gov) for more information (also see
The final section of this book (Part V) includes copies of forms W-10, 1040, 1040
Schedule C, 1040 Schedule SE, 4562, and 8829. It’s best to tear out these forms, copy
them, and then do your rough work on the copies so you can make adjustments as you go
along. Once you have your final numbers, write them on a clean copy before submitting
your forms to the IRS.
You may also need forms for special situations. For example, if you’re making esti
mated tax payments, you’ll need to file Form 1040-ES Estimated Tax for Individuals.
If you want to change your tax return for an earlier year, you’ll need to file Form 1040X
Amended U.S. Individual Income Tax Return. In addition, if you hire employees, you
must file a series of tax forms throughout the year. Copies of those tax forms are avail
able at www.irs.gov.
Complete Your Tax Forms in the Correct Order
Since some tax forms must be filled out before others can be completed, it’s important to fill
out your tax forms in the proper order. For example, Form 8829, Form 4562, and Schedule
C are closely linked; you can’t complete Schedule C before you’ve completed Form 4562.
You need to fill out Part I of Form 8829 before you can complete most of Form 4562 and
Schedule C. And you need to complete most of Schedule C before you can finish Form
8829. Here’s the best way to proceed: