8 Family Child Care Tax Companion
If you don’t have the proper records to support a claim, enter the item in the organizer
anyway (even without a receipt) and then discuss it with your tax professional. Depending
on the records that are missing, he may be able to show you how to reconstruct your
records so that they will be acceptable to the IRS. (The Family Child Care Record-
Keeping Guide also includes an explanation of how to reconstruct missing records.) Or he
may advise you not to try to claim that particular expense without proper documentation.
Gathering Information for the Organizer
Each section of this organizer includes detailed instructions for gathering the appropriate
information from record-keeping tools and entering it in the organizer.
• The Redleaf Calendar-Keeper is a monthly system for tracking your income and
expenses by hand; it includes monthly and year-end charts and specialized worksheets
that will make it easy to fill out this organizer.
• The Inventory-Keeper is a tool for tracking depreciable property, such as furniture,
appliances, and equipment.
• The Mileage-Keeper is a tool for tracking your vehicle expenses.
If you used these record-keeping tools to track your records during the year, gather-
ing the information you need and recording it in this organizer will be easier—you can
simply print out a computer report or find a summary page and look up the totals. You
will be able to skip most of the calculations in the organizer worksheets and just write
the totals in at the bottom of the tables.
If you didn’t use any record-keeping tools this year, you will need to collect all the
records that you have kept this year, add them up, and enter the information in the work-
sheets in each section of the organizer.
Name of Your Business (if any)
Date You Began Your Business
E-mail Tax Professional Information
Name of Your Tax Professional
Address Phone Cell Phone
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